Privacy Policy

Effective Date: August 1, 2026

West Valley Women Veterans (“WVWV,” “we,” “us,” or “our”) respects your privacy and is committed to handling personal information responsibly. This Privacy Policy explains how we collect, use, disclose, store, and protect information when you visit our website, submit a form, join our community, register for an event, subscribe to communications, make a donation, or otherwise interact with us.

By using this website, you acknowledge the practices described in this Privacy Policy.

1. Information We Collect

The information we collect depends on how you interact with WVWV.

Information You Provide You may voluntarily provide information such as:

First and last name
Email address
Telephone number
Mailing address
Military branch or component
Era of service
Veteran or military affiliation
Program, volunteer, leadership, mentorship, or event interests
Newsletter and marketing preferences
Event registration information
Donation amount and transaction details
Information included in messages, forms, applications, or other communications sent to WVWV

Please do not submit Social Security numbers, medical records, financial account credentials, or other highly sensitive information through general website forms.

2. Donation and Payment Information

When you make a donation or other payment, the transaction may be processed by Wix Payments or another third-party payment provider selected by WVWV. The payment provider may collect billing and payment-card information directly from you. WVWV may receive limited transaction information, such as your name, contact information, donation amount, payment status, and transaction date. WVWV generally does not receive or store complete payment-card numbers.

Payment providers process information according to their own privacy policies and security practices. Information Collected Automatically. When you visit the website, Wix and other authorized service providers may automatically collect technical and usage information, including:

Internet Protocol address
Browser and device type
Operating system
Referring and exit pages
Pages viewed
Links or buttons selected
Approximate location derived from an IP address
Date and time of access
Website performance and interaction data
Cookie identifiers and similar technologies

This information helps operate, secure, maintain, and improve the website.

3. How We Use Information

WVWV may use collected information to:

Process membership and community-interest forms
Welcome new members and respond to inquiries
Communicate about events, programs, resources, and opportunities
Send newsletters and organizational updates when consent has been provided
Manage event registration and participation
Coordinate volunteer, mentorship, leadership, and service opportunities
Process donations and provide acknowledgments or receipts
Maintain organizational and donor records
Understand community interests and improve our programs
Operate, maintain, secure, and improve the website
Detect or prevent fraud, misuse, or security incidents
Comply with legal, regulatory, tax, and reporting requirements
Protect the rights, safety, and property of WVWV, our members, and others

We will use personal information only for legitimate organizational purposes or as otherwise permitted by law.

4. Email Communications

If you select the subscription option on a WVWV form, you consent to receive newsletters, event announcements, community updates, volunteer opportunities, and related communications. You may unsubscribe at any time by selecting the unsubscribe link included in a marketing email or by contacting WVWV. Unsubscribing from marketing messages will not prevent us from sending necessary transactional or administrative communications, such as form confirmations, donation receipts, event notices, or responses to your inquiries.

5. Cookies and Similar Technologies

This website is hosted on Wix and may use cookies and similar technologies. Cookies are small data files stored on a visitor’s browser or device.

The website may use:

Essential cookies required for security and basic website operation
Functional cookies that remember settings and preferences
Analytics cookies that help us understand website traffic and usage
Marketing cookies that may support communications, embedded content, or advertising services if those features are enabled

Where required, visitors may use the website’s cookie banner to accept, reject, or customize nonessential cookies. Browser settings may also be used to restrict or remove cookies, although doing so may affect certain website features.

6. How We Disclose Information

WVWV does not sell personal information for monetary compensation. We may disclose information when reasonably necessary to service providers.

We may share information with companies that help operate WVWV’s website and activities, including:

Wix, our website platform and hosting provider
Email-marketing and communication providers
Payment processors
Event-registration platforms
Analytics and website-security providers
Professional advisers, such as accountants, auditors, attorneys, or technology consultants

These providers may access information only as needed to perform services on our behalf and are subject to their respective privacy and security practices.

7. Community Programs and Events

When necessary to coordinate an event, program, volunteer activity, or partnership, WVWV may provide limited information to an authorized event host or community partner. We seek to limit this information to what is reasonably necessary for the activity. Legal and Safety Requirements.

We may disclose information if we reasonably believe disclosure is necessary to:

Comply with a law, regulation, legal process, or governmental request
Enforce our policies or agreements
Investigate fraud, misuse, or security concerns
Protect the rights, property, health, or safety of WVWV, our members, or others
Respond to an emergency

8. Organizational Changes

If WVWV undergoes a merger, restructuring, transfer of assets, or similar organizational change, relevant information may be transferred as part of that process, subject to applicable law.

9. Third-Party Websites and Services

The website may contain links to government agencies, veteran service organizations, community partners, social-media platforms, event services, or other third-party websites.

WVWV does not control the privacy, security, accuracy, or content practices of those third parties. Visiting a third-party website is subject to that organization’s policies. A link from WVWV does not necessarily constitute endorsement of every service, statement, or privacy practice provided by that organization.

Wix also processes information related to the operation of this website. More information is available in the Wix Privacy Policy.

10. Data Retention

We retain personal information only for as long as reasonably necessary to:

Fulfill the purpose for which it was collected
Maintain membership, event, volunteer, and donor records
Meet tax, accounting, legal, or reporting obligations
Resolve disputes
Enforce agreements
Protect the organization and its community

Retention periods may vary depending on the nature of the information and applicable requirements. Information that is no longer reasonably needed may be deleted, anonymized, or securely archived.

11. Information Security

WVWV uses reasonable administrative, technical, and organizational measures intended to protect personal information against unauthorized access, misuse, loss, alteration, or disclosure. However, no website, electronic transmission, or storage system can be guaranteed to be completely secure. Visitors should use caution when submitting information online.

If WVWV becomes aware of a data breach affecting personal information, we will investigate and provide notice as required by applicable law.

12. Your Privacy Choices and Rights

Depending on your location and applicable law, you may have the right to:

Ask whether WVWV maintains personal information about you
Request access to certain personal information
Request correction of inaccurate information
Request deletion of certain information
Withdraw consent to marketing communications
Object to or restrict certain uses of information
Manage cookie preferences
Request information about certain disclosures
Appeal a decision concerning a privacy request where applicable

To submit a privacy request, email info@WestValleyWomenVeterans.org with “Privacy Request” in the subject line.

We may need to verify your identity before completing a request. Certain information may be retained where required for legal, tax, security, recordkeeping, or other legitimate purposes.

12. Children’s Privacy

WVWV’s website and membership programs are intended for adults and are not directed toward children under 13. We do not knowingly collect personal information directly from children under 13 through the website.

If you believe a child has submitted personal information without appropriate authorization, please contact us so we can review and, where appropriate, delete it.

13. Photographs and Event Media

WVWV events may be photographed or recorded for community, educational, archival, promotional, or storytelling purposes. When appropriate, WVWV may provide event notices or obtain permission before using identifiable images.

If you have a concern about an image of you appearing on a WVWV platform, contact us and include enough information for us to locate the image.

14. Visitors Outside the United States

WVWV is based in Arizona and primarily serves communities in the Greater Phoenix area. If you access the website from outside the United States, your information may be processed or stored in the United States or other locations where Wix and its service providers operate.

Privacy protections and legal requirements may differ between jurisdictions.

15. Changes to This Privacy Policy

WVWV may update this Privacy Policy to reflect changes in our website, programs, technology, service providers, or legal obligations.

The revised policy will be posted on this page with an updated effective date. Continued use of the website after an update constitutes acknowledgment of the revised policy.

16. Contact Us

For questions, concerns, or requests concerning this Privacy Policy or WVWV’s handling of personal information, contact:

West Valley Women Veterans
Email: info@WestValleyWomenVeterans.org
Location: Greater Phoenix Area, Arizona